Article 1 Name
This organization shall be recognized as the Albany
Running Exchange, or the ARE.
Article 2 Purpose
The purpose of the Albany Running Exchange is to
bring together both students of the University as well as community members who
share a common interest in running.
Whether it be for sport, hobby, or simply to lose a few pounds, the ARE
shall function as a “match-making” service, as well as a running club, where
students can find other students to run with.
Select races in the local area will also be promoted in an effort for
the members to test their progress. In
addition, the club will host its own races and group runs.
Article 3 Membership
Membership in the Albany Running Exchange is open to
anyone who possesses a desire to run, whether it is twice a day or twice a
month. Membership is granted upon
payment of dues.
Article 4 Government
The Albany Running Exchange’s form of Government is
based on a federal system of government, consisting of a President, Vice President,
Treasurer, and Secretary. These
positions will constitute the group’s Executive Board. Any inquiry regarding the club should be
brought to the Executive Board. When
appropriate, additional positions may be created, for example, a Race Director
to assist in the development of a race. The
duties of each member of the Executive Board are as follows:
President: The President is the highest administrative
officer, with the power to appoint or remove officers, write rules, levy dues,
and govern the club for it to best achieve its purposes.
Vice President: The Vice President is responsible for
assisting the President in matters the group may confront, and may also have
Presidential powers in the event the President is absent from a meeting or
event.
Treasurer: The Treasurer is responsible for keeping all of
the club’s financial records as well as providing written documentation as
needed according to the Treasurer’s Handbook.
The Treasurer shall be responsible for the collection and record keeping
of membership dues as well as the organization of fundraising activities.
Secretary: The Secretary is responsible for all records
non-money related, which includes taking notes from all meetings and
events. The Secretary shall also be
responsible for reading announcements at meetings and completing any
“secretarial” work that may be needed for the club.
Article 5 Club Officer Stipulation
All
club officers are required to either hold or attend at least two group runs per
week. More than one officer can hold the same run, but all must be
present for at least two runs per week. A group run is defined as one
advertised to the entire organization at least the day before the run
(announced at a run, email, or website [quickChat,
message board, etc]) and either beginning from the track or some other part of
the University at
Article 6 Meetings
Official meetings of the Executive Board shall be
held regularly at least once per month, at a time and place set by the
President, but accepted by the other officers.
The meetings will be open to all of the club’s members, each possessing
an equal vote in matters. The minutes of
each meeting will be written. In
addition, heavily advertised general interest and mass meetings will be
scheduled and held at various locations and times.
Article 7 Quorum
Decisions will be made by a majority vote of all
officers and members present at a meeting.
At least 40% of the club’s membership must be present at the meeting to
reach quorum.
Article 8 Dues
Student members of the Albany Running Exchange will
pay $5 dues each semester; non-students will pay $10 yearly.
Article 9 Warrants
The President shall have the power to appoint or to
remove any officer. The President may be
appointed or removed provided support of at least two-thirds majority of the
membership.
Article 10 Amendment
With the recommendation of the Albany Running
Exchange officers, the President shall have the power to issue an amendment to
this Constitution, in whole or in part, to be set down by the Secretary, who
has the responsibility to inform the Student Association of the changes, which
become effective upon approval by the Student Association.
Article 11 Ratification
This Constitution shall become effective upon
approval by the Student Association.